Charter Bus Rentals in Baton Rouge, Louisiana

A charter bus is a large, privately rented vehicle designed to transport groups of people together to a destination of their choice. Unlike public transportation or scheduled intercity buses, a charter bus operates on a custom itinerary set by the client, making it ideal for events like corporate outings, school trips, weddings, sports travel, or multi-day tours. Modern charter buses typically seat 40 to 56 passengers and are equipped with comfortable reclining seats, air conditioning, onboard restrooms, luggage storage, and optional amenities like Wi-Fi and video monitors.

Charter Bus Company Baton Rouge offers one of the largest and most diverse fleets of buses in Baton Rouge and the entire Gulf South region, with vehicles available in multiple colors (black, white, silver, custom wraps) and seating configurations to suit any group size or event type. Our fleet includes 15- to 35-passenger minibuses (including popular models like the Grech Motors GM33, Turtle Top VT3, and Glaval Universal), full-size 56-passenger motorcoaches from top brands like Van Hool CX45, Prevost H3-45, MCI J4500, and Setra S417, and several specialty vehicles. We also offer party buses (20–40 passengers), entertainer coaches (with sleeper bunks for band/tour groups), and ADA-accessible buses with wheelchair lifts. For smaller groups, we can provide executive sprinter vans (10–15 passengers) and standard passenger vans.

Most modern buses include reclining seats, individual reading lights, powerful air conditioning, overhead parcel racks, and large undercarriage luggage bays. Full-size coaches typically feature flat-screen video monitors, DVD/Blu-ray players, a PA system, and a restroom. Many models offer onboard Wi-Fi, 110V power outlets, and USB charging ports at each seat. Optional upgrades include leather upholstery, forward-facing tray tables, and Bluetooth audio. Larger coaches may have up to five video screens. Minibuses include forward-facing seats, strong A/C, and a sound system; some have Wi-Fi and USB ports. Party buses feature perimeter seating, color-changing LED lighting, a high-power sound system with Bluetooth, and space for coolers. Executive coaches add leather seats, additional video screens, and conference tables. Entertainer coaches have lounge areas, a full galley kitchen, restroom with shower, and multiple video monitors. All vehicles are cleaned and sanitized before each trip.

Yes, most Baton Rouge charter buses offer ample luggage space for groups traveling with baggage or equipment. Full-size motorcoaches are equipped with large undercarriage (belly) bays that can accommodate one standard suitcase per passenger, as well as overhead parcel racks inside the cabin for carry-on items or smaller bags. The general guideline is one large bag below and one carry-on above per person. This setup is ideal for airport transfers, sports teams with gear, band equipment, or groups on multi-day trips. Minibuses have limited rear cargo space and overhead shelves, suitable for backpacks or small roller bags. If your group has bulky items—like musical instruments, athletic equipment, or trade show materials—let us know in advance so we can recommend a vehicle with adequate storage.

Yes, Charter Bus Company Baton Rouge can provide ADA-accessible buses with wheelchair lifts, wider aisles, and accessible restrooms upon request. We believe every passenger deserves a comfortable and dignified travel experience, so we offer several ADA-compliant options across our fleet. These include minibuses and full-size motorcoaches equipped with hydraulic or electric lifts, designated wheelchair securement areas, priority seating, and handrails. On larger coaches, the restroom can be ADA-accessible as well. Please specify your accessibility requirements—including the number of mobility devices—when requesting a quote so we can assign a suitable vehicle. We can accommodate manual and power wheelchairs, walkers, and service animals. Our team is experienced in assisting passengers with disabilities and will ensure your trip meets all ADA guidelines. If you need an ADA-accessible bus for your Baton Rouge trip, just ask—we’re happy to help.

We provide private, custom transportation for any type of group event or outing in Baton Rouge and beyond. Common trips include school field trips to the Capitol, museums, or zoo; campus shuttles and athletic travel for LSU and Southern University; corporate event, convention, and employee shuttles; wedding guest and party transportation; sports team travel for high schools, colleges, and club teams; church and youth group outings; festival and concert transportation; and airport transfers to BTR or MSY. We also handle multi-day tours, casino trips, and out-of-town charters. Whether you need a single bus for a one-day event or multiple vehicles for a complex schedule, we can help.

Yes, we can provide long-distance charter bus rentals to and from Baton Rouge to any destination in the region or the country. Popular routes include Baton Rouge to New Orleans, Houston, Dallas, Atlanta, Jackson, Gulf Coast casinos, and more. Our team is experienced in coordinating multi-day and cross-state trips for schools, sports teams, corporate groups, and more. Just provide your itinerary, and we’ll handle the rest.

It typically costs between $170 and $500+ per hour, $1,800 to $3,800+ per day, or $6.00 to $9.95 per mile to rent a charter bus in Baton Rouge. Rates vary based on the size of the vehicle, length of the trip, time of year, and other factors. Minibuses are less expensive than full-size motorcoaches, while specialty vehicles like party buses and entertainer coaches may cost more. The best way to get an accurate price is to request a quote for your specific trip.

Several factors influence the cost of a charter bus rental in Baton Rouge: the type and size of vehicle (minibus vs. full-size coach), the distance and duration of the trip (local vs. out-of-town, single day vs. multi-day), the time of year (peak seasons like spring and fall are more expensive), and the pickup location (urban vs. rural). Additional costs may include tolls, parking, driver lodging on overnight trips, and optional amenities like Wi-Fi or custom wraps. Large events—such as LSU game days, Mardi Gras, or festivals—can also impact pricing due to increased demand and special parking fees.

Charter Bus Company Baton Rouge is a reputable company because we have years of experience, a large and modern fleet, 24/7 customer support, and a strong track record of reliability. We’ve worked with schools, universities, Fortune 500 companies, brides and grooms, sports teams, and event planners across the region. Our team is committed to providing excellent service from the first phone call to the end of your trip. We offer flexible packages, transparent pricing, and full support before, during, and after your rental. Just read our reviews to see why so many groups choose us.

It’s best to book your Baton Rouge charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rate. Spring and fall are peak seasons due to school trips, sports, and weddings, so buses can sell out months ahead. Major events like LSU game days and Mardi Gras also create high demand. For summer and winter trips, 1 to 2 months may be sufficient. Last-minute bookings are possible but may be more expensive and offer limited vehicle choices.

Yes, we require a deposit at the time of booking to secure your reservation. The deposit amount is typically 30% of the total rental cost but may vary based on the size and type of vehicle. Full payment is due 14 to 30 days before the departure date. We accept major credit cards, ACH transfers, and business checks. Payment terms will be outlined in your contract. Late payments may result in cancellation or additional fees. If you book within 30 days of departure, full payment is required upfront.

Your quote includes the rental of the bus, driver’s wages, fuel, insurance, and any onboard amenities (Wi-Fi, video screens, etc.). Not included are tolls, parking fees, and driver accommodations on overnight trips. For example, parking at LSU’s Tiger Stadium can cost $100–$200+ for buses, and downtown hotel parking may run $50–$75 per night. You are responsible for these additional expenses. Meals and lodging for the driver (if required) are also extra. Gratuity is optional but appreciated. All estimated costs will be itemized in your quote.

You can get an instant quote by calling our 24-hour reservations team at 228-351-4630 or by using our online quote form. Just provide details about your trip—such as the date, pickup location, destination, group size, and any special requirements—and we’ll send you a personalized quote in minutes. If you have a complex itinerary or need multiple vehicles, our agents can assist you by phone. Once you receive your quote, you can review your options, ask questions, and book your bus online or over the phone. We make the process fast, easy, and transparent.

Yes, you can request a specific bus model, color, or even a custom wrap for your trip. We offer vehicles in black, white, silver, grey, blue, red, and other colors. If you need matching buses for a corporate event or wedding, just let us know. We can provide popular models like the MCI J4500, Van Hool CX45, or Grech minibus upon request. Custom branding and exterior wraps are available for an additional fee. Tell us your preference, and we’ll do our best to accommodate it.