Bus Rentals in Pensacola, Florida

A charter bus is a large, full-size motorcoach that seats 40 to 56 passengers and is rented by groups for private transportation. Unlike a scheduled Greyhound or public transit bus, a charter bus operates entirely on your group’s custom itinerary—picking you up, dropping you off, and waiting as needed. It’s commonly used for school trips, corporate events, weddings, sports team travel, or any situation where a large group needs to travel together comfortably over short or long distances.

Charter Bus Company Pensacola offers one of the largest and most diverse fleets of buses in Pensacola and the entire Gulf Coast region. Our fleet includes full-size 56-passenger motorcoaches (Van Hool CX45, Prevost H3-45, MCI J4500, Setra S417), mid-size 25- to 35-passenger minibuses (Grech Motors GM33/EG40, Turtle Top VT3/VX), and several models of 18- to 28-passenger minibuses (Ford E450/F550, Grech GM28, Glaval Universal). We also offer several 15- to 20-passenger sprinter-style buses (Turtle Top Terra Transit, Executive Sprinter) and can provide school buses (Thomas Built, Blue Bird) for large or budget-conscious groups. Many vehicles are available in multiple colors (black, white, silver, custom wraps) and with different interior packages.

Most full-size charter buses include reclining seats, individual reading lights, powerful air conditioning, luggage bays, overhead parcel racks, up to five flat-screen video monitors, DVD/Blu-ray player, PA system, Bluetooth audio, and a restroom. Many coaches offer onboard Wi-Fi, 110V power outlets, USB ports at every seat, and optional leatherette or cloth upholstery. Newer models may feature HDMI inputs, wireless microphone, LED accent lighting, and hardwood-style flooring. Minibuses typically have forward-facing seats, strong A/C, sound system, and luggage space; some offer Wi-Fi, USB charging, and video screens.

Yes, all our full-size charter buses have generous luggage space with both overhead compartments inside the cabin and large undercarriage (belly) bays below the floor. As a general guideline, each passenger can bring one full-size suitcase or equipment bag to be stored underneath the bus and one smaller carry-on or backpack to be placed in the overhead compartment above their seat. This makes it easy to handle luggage for airport transfers, multi-day trips, or groups traveling with extra gear. If your group has unusually large or bulky items—such as sports equipment, musical instruments, or trade show materials—just let us know in advance so we can recommend a vehicle with sufficient storage capacity. Several of our larger coaches can accommodate oversized items, and we can even arrange additional luggage space if needed.

Yes, Charter Bus Company Pensacola can provide ADA-accessible buses with wheelchair lifts, wider aisles, and accessible restrooms upon request. We believe everyone deserves reliable transportation, so just let us know your accessibility needs when you call, and we’ll make sure you get a bus that meets them.

We provide private, custom bus rentals for any type of group trip or event in Pensacola and across Escambia and Santa Rosa counties. Common trips include school field trips to the National Naval Aviation Museum, team transportation for sports games at Blue Wahoos Stadium, wedding shuttles to beach venues on Pensacola Beach or Perdido Key, corporate event shuttles to the Pensacola Bay Center or local business parks, military and government transportation to NAS Pensacola, church outings, festival and concert transportation, airport transfers to PNS, and multi-day out-of-town trips. We also handle hospital employee shuttles, construction site transfers, cruise port runs, and casino trips. Your itinerary is fully custom—you set the pickup points, schedule, and destinations.

Yes, we can provide one-way, round-trip, and multi-day charters to any destination in the region or out of state. Popular routes include Pensacola to New Orleans, Atlanta, Orlando, Tampa, Miami, Houston, Dallas, Nashville, and Birmingham. We also handle multi-day trips, tours, and multi-city itineraries.

It typically costs between $170 and $400+ per hour to rent a charter bus in Pensacola on weekdays, with weekend rates ranging from $190 to $500+ per hour. Daily rates are usually between $1,800 and $3,800+, while mileage-based pricing runs $6.00 to $9.95 per mile. Final pricing depends on the vehicle size, trip duration, mileage, time of year, and any special requests. For the most accurate pricing, call Charter Bus Company Pensacola at 228-351-4630 or use our online quote tool to get an instant, all-inclusive quote tailored to your specific trip details.

Several factors influence the cost of a charter bus rental in Pensacola: the size and type of vehicle (minibus vs. full-size coach), the length and duration of the trip (hours, days, or mileage), the time of year (peak seasons like spring and summer are more expensive), and any special amenities requested (Wi-Fi, leather seats, etc.). Additional costs may include tolls, parking fees, driver lodging for overnight trips, and fuel surcharges. Large events like Blue Angels air shows, Mardi Gras parades, or major sports tournaments can also impact availability and pricing.

Charter Bus Company Pensacola is a reputable company with years of experience and one of the largest fleets in the region. We’re available 24/7, offer modern buses with great amenities, and have a reputation for reliability and great customer service. Just check out our reviews!

It’s best to book your charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and summer are peak seasons due to school trips, weddings, and beach events, so buses can book up quickly. For major events like Blue Angels shows or Mardi Gras, reserve even earlier. Last-minute rentals are possible but may be more expensive and offer fewer vehicle options.

Yes, we require a deposit at the time of booking to secure your reservation. The deposit amount is typically 30% of the total rental cost but can vary depending on the size of the vehicle and the length of the trip. Full payment is due at least 14 days before the departure date. We accept all major credit cards, ACH transfers, and business checks. For last-minute bookings made within two weeks of departure, the full balance will be due upfront.

Your quote covers the bus rental, driver’s pay, fuel, insurance, and all standard amenities (Wi-Fi, power outlets, A/C, video screens). Not included are tolls, parking fees, and driver lodging for overnight trips. For example, parking at Blue Wahoos Stadium is $10–$20, and beach lots can be $20–$40. You’ll need to arrange and pay for these separately. Gratuity is optional but appreciated.

You can get an instant quote by calling Charter Bus Company Pensacola at 228-351-4630 or by using our online quote tool. Just provide your trip details—date, pickup location, destination, group size—and we’ll give you a fast, all-inclusive quote.

Yes, you can request a specific bus model, color, or interior package when you book. Our fleet includes vehicles in black, white, silver, gray, blue, and red, and we can even provide custom wraps for corporate or team branding. If you need a particular make or model—such as a Prevost, Van Hool, MCI, or Setra coach—just let us know. We’ll do our best to accommodate your preferences based on availability. For special events like weddings or corporate functions, we can match the vehicle to your color scheme and seating requirements.